BILLING: Accumulating Profiles

What is an Accumulating Profile?

An Accumulating Profile is a mechanism to bill your Client on a regular schedule (such as every month), but with the possibility of differing amounts each time. It is basically a "running tab" for your Client.

The idea is to add Billing Items to the Accumulating Profile when needed, but the Client will not be charged until the specified interval. After each billing period has been fulfilled, the next will begin anew.

Here's an example of an Accumulating Profile in action:

Bob is a Client of yours, and you are maintaining a website for them. This means that you do periodic backups, updates product listings on his online store, and other general maintenance.

Bob has requested for you to bill him every month for the work performed. Some months may be busier than others, so you need a mechanism to track this billing each month, then start over fresh for the following month.

Using an Accumulated Profile, you can add any work you have completed throughout the month. It basically serves as a 'log' of their completed items. At the end of the month, the Accumulating Profile automatically generates an Invoice for the Items currently added, then wipes it clean so that it's empty and ready to go for the next month.


How do I create an Accumulating Profile?

To get started, navigate to Billing > Invoices.

Then, hover your cursor over Profiles in the top navigation menu bar, and select Accumulating Profiles.

Click the +Add Accumulating Profile button.

Adding the Accumulating Profile is very similar to creating an Invoice, with a few key differences.

CLICK HERE to learn about creating an Invoice

Generate Invoice As: Choose from the dropdown menu how the Invoice will be generated when the Profile is triggered. You can choose Open (will immediately be assigned to the Client), or Draft Status.
Trigger Creation from Profile Every: Choose the type of interval and how often this Profile will be generated. You can choose from Days, Weeks, Months, or Years.
First Creation Date: Select the date that the first Invoice will be generated. You can choose a shortcut relative date below this field.
Relative Due Date: Set a Due Date for the Invoice to be paid, which will be determined based on the date it is generated.

You can also choose to not remove any Discounts or Taxes that were applied to the previous Invoice. This will start the new period with the Discounts or Taxes still in place, instead of wiping everything clean. (This only applies to standalone Discounts and Taxes, and ones that were applied to individual items.)

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