BILLING: Accumulating Generator

What is an Accumulating Generator?

An Accumulating Generator is a mechanism that you can configure to generate an Invoice for your Client on a regular schedule (such as every month). It is basically a "running tab" for your Client.

You can add Items to the Accumulating Generator as you work. When the Generator is triggered by the recurring schedule, it takes all the Items that were added to the Generator, and generates an Invoice.

The Generator then clears all the Items that were on that Invoice and is "reset" for you to "accumulate" additional Items by adding them to the Generator as needed while you work.

The huge advantage is that you, your team, and even Freelancers can add Items to the appropriate Accumulating Generator. Then at the end of every month (or whatever time interval you set), the Invoices are automatically generated and no work gets left behind or unbilled. No one has to remember to create the Invoices, and everything gets counted. 

Here's an example of an Accumulating Generator in action:

Bob is a Client of yours, and you are maintaining a website for them. This means that you do periodic backups, updates product listings on his online store, and other general maintenance.

Bob has requested for you to bill him every month for the work performed. Some months may be busier than others, so you need a mechanism to track this billing each month, then start over fresh for the following month.

Using an Accumulated Generator, you can add any work you have completed throughout the month. It basically serves as a 'log' of their completed items. At the end of the month, the Accumulating Generator automatically generates an Invoice for the Items currently added, then wipes it clean so that it's empty and ready to go for the next month.


How do I create an Accumulating Generator?

To get started, navigate to Billing > Invoices.

Then, hover your cursor over Generators in the top navigation menu bar, and select Accumulating.

Click the +Add Accumulating Generator button.

Adding the Accumulating Generator is very similar to creating an Invoice, with a few key differences.

CLICK HERE to learn about creating an Invoice

Generate Invoice As: Choose from the dropdown menu how the Invoice will be generated when the Generator is triggered. You can choose Open (will immediately be assigned to the Client), or Draft Status.
Trigger Creation from Generator Every: Choose the type of interval and how often this Generator will be triggered. You can choose from Days, Weeks, Months, or Years.
First Creation Date: Select the date that the first Invoice will be generated. You can choose a shortcut relative date below this field.
Relative Due Date: Set a Due Date for the Invoice to be paid, which will be determined based on the date it is generated.

You can also choose to not remove any Discounts or Taxes that were applied to the previous Invoice. This will start the new period with the Discounts or Taxes still in place, instead of wiping everything clean. (This only applies to standalone Discounts and Taxes, and ones that were applied to individual items.)

Once you are finished creating your Accumulating Generator, you can either   Save as Open or Save as Draft

Open: The Accumulating Generator will be active and will generate Invoices as configured.

Draft: It will save the creation process for you to complete later, and will not generate Invoices.

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