PROJECT: Timers

What is a timer?

A Timer, in it’s simplest form, is a way for a user to keep track of how much time they are spending on a particular task, project, job, etc. This can be automatic, in the form of what is essentially an online stopwatch that you start when you begin your work, and stop when you complete the work, or it can be a manually entered amount (in hours and minutes) that you have previously tracked and just need to record. In either instance, completed Timers can then be transferred into invoices in the form of “billable hours”, and your client can be automatically billed for the time you spent.

Create a new timer

You can create a new Timer by navigating to Projects–>Timers and clicking the + button.

From there, you will be presented with a form in a new pop-up, with several required fields to fill out.

Standard Timer / Manual Time Entry

Use these radio buttons to select whether you want to have the Timer automatically track your time (Standard Timer), or if you would like to manually enter an amount in hours and minutes (Manual Time Entry). If Standard Timer is selected, the Timer will begin when it is saved using the “Add” button, and it will continue to count until it is either paused or completed. If Manual Time Entry is selected, you will be able to fill out the hours and minutes for the Timer, and when you save the Timer it will automatically be saved in “Completed” status.

Title

This is the title of the Timer, which will appear in a few places. Most importantly, when a completed Timer is added to an invoice, the Timer’s title will be what is displayed as the corresponding invoice Item title, and therefore will be visible to the invoice’s assigned client.

Hourly Rate

Use this field to define what you plan to charge per hour for this Timer. This is what will be used to calculate the total cost of the Timer once it has been completed and is ready to be added to an invoice. Hourly Rate amounts should be entered in plain numerals with no currency symbols, optionally with a decimal point included (EX: 26.50).

Related Item

Use this section to assign the Timer to a particular Project, and/or a Project and specific Task with that Project. This assignment will determine which Client the Timer will be associated with, which will subsequently be used when creating/assigning invoices related to the Timer.

Managing Existing Timers

To manage an existing Timer, simply navigate to Projects–>Timers, and use the Options dropdown box to select the desired action.

Timers are grouped into various “statuses”, based on what actions have been taken with Timer.

Counting

A Standard Timer that is currently active will have this status. In this status, a Timer is actively counting, and will continue to do so until either paused, completed, or deleted.

Paused

A Standard Timer that has been paused will have this status. In this status, a Timer is not actively counting, but it can be resumed at any time using the “Resume” option from the Options dropdown box.

Completed

Timers that are finished counting, and have been marked complete, will have this status. Timers in this status can be added to invoice, viewed, or optionally deleted. All Manual Time Entry Timers will automatically be created in “Completed” status.

Billed

Timers in this status have been completed, and have been already added to an invoice.

Depending on the status of the Timer, you will be able to select from one or more of the below options.

Pause

Timers in “Counting” status can be paused at any time, at which point they will temporarily stop counting until they are resumed.

Resume

Timers in “Paused” status can be turned back on at any time by selecting “Resume” from the Options dropdown. When a Timer is resumed, the status will return to “Counting”, and the Timer will actively begin counting again until either paused, completed, or deleted.

Complete

Use this option to convert either a Paused or Counting Timer into Completed status. Once a Timer is complete, it can be added to an invoice.

Invoice

Use this option to add a Completed Timer to an invoice of your choosing, or optionally you can create a new invoice with the Timer as the first item.

Delete

Timers in Counting, Paused, or Completed status can be deleted, which will remove the Timer from the table and database. It is important to note that there is no undo for this action, so you will want to make absolutely certain you want to delete a Timer before confirming this action.

View

Viewing a Timer will open a details window in the right side-pane, which will allow you to view more information regarding the Timer, such as the total time, hourly rate, etc.

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