PROJECTS: Project Profiles
What is a Project Profile?
Project Profiles are used when you want o generate a preconfigured Project using an Automation or on a Schedule.
When you setup a Project Profile, you are basically "pre-creating" a Project with customized variables and settings. You will tell the platform how to title the Project, who will be assigned, what information will be visible to your Clients and your Staff, etc. In addition, if you pair a Project Template with a Project Profile, you are designating which Tasks/Phases will be generated inside the Project when the Automation or Schedule is triggered. When triggered, the Project will be automatically be assigned to the correct Client.
You can also create a Scheduled or Recurring Project Profile! More details in the sections below.
CLICK HERE to learn about Projects
Many businesses have several different 'types' of Projects, and Project Profiles let you pre-configure a specific type of Project and automatically generate it whenever needed. Creating a Project Profile is very similar to creating a Project, with a few key differences. Once created, you will be able to select a Project Profile to generate a Project during the onboarding process, as well as with Actions.
CLICK HERE to learn about Project Templates
How do I create a Project Profile?
To get started, navigate to Projects > Projects.
Click the Profiles tab in the top navigation menu bar, and click the +Add Project Profile button.
Name your Project Profile. This is the name of the actual Project Profile for reference, and not what will be generated when applied.
Under Project Name, input the name of the Project that will be generated when applied. It is recommended to use the available Placeholders.
CLICK HERE to learn about Dynamic Data Placeholders
Instead of inputting an Estimated Completion Date, you will enter a Relative Estimated Completion Date by entering a number, and selecting either Days or Weeks.
The Estimated Completion Date will be generated based on the day the Project Profile has been triggered.
Another difference from creating a standard Project is that you do not assign a Client. The generated Project will be assigned to the correct Client once the Project Profile is triggered.
How can I create a Recurring or Scheduled Project Profile?
While creating a Project Profile, you'll see an Apply Scheduling Details toggle switch in the Scheduled / Recurring Details section. Toggling this option to ON will allow you to configure customized options for the Project Profile.
For these options, you'll need to specify at least one Client or Circle to assign the Project Profile to.
You'll see a Summary at the bottom of the section detailing your current scheduling configuration.
Choose Recurring Options if you would like to generate a Project on a regular basis. Set the Start Date, as well as how often it will recur. You can choose from a number of Days, Weeks, Months, or Years.
You can then choose whether this will be a continual generation with no expiration, it ends on a specific date, or after a set number of occurrences.
On Specific Dates
Choose On Specific Dates if you would like to generate a Project on specific dates, rather than a regular schedule.
Click the date field and choose a date from the Date Picker. You can add as many dates as you'd like.
If you have a Date Custom Field created, you can choose to pull from the date that is supplied in that field.
This way, you can assign multiple Contacts to a Scheduled Project Profile, but with dates that are unique to them.
CLICK HERE to learn about Custom Fields
Where can I apply a Project Profile?
A Project Profile can be applied during onboarding for Clients, as well as with Actions.
Manually adding a new Contact
Navigate to CRM > Contacts, and click +Add Contact.
CLICK HERE to learn about Adding a Contact
In the Project Profile section, you will be able to choose a Project Profile from the dropdown menu.
Adding to an existing Contact
Navigate to CRM > Contacts. Click the Options dropdown menu of the Contact, and select Apply Project Profile.
CRM Intake Form
Navigate to Forms, and click +Add Form. When prompted, choose CRM Intake Form.
CLICK HERE to learn about Intake Forms
The dropdown menu will appear when you select the Role as a Client.
Trigger / Action Automations
In many areas of the platform, you can set an " Apply Project Profile" Action to trigger.
CLICK HERE to learn about Actions