DOCUMENTS: Document Templates
What is a Document Template?
A Document Template is basically an unassigned Document, which you can build and assign to the appropriate person. This is where you lay out the groundwork for your Document and spell out all of the terms.
You can then use Dynamic Data Placeholders for the variable details, including Signers for the assigned users to eSign. In this way, you can create a single Document Template and generate multiple personalized Documents from it.
TIP: A Document Template is required to create a Document. The Document is simply the bridge between the content/terms and the Contact.
How do I create a Document Template?
Navigate to Office > Documents.
Click the Templates tab in the top navigational menu bar, then click the +Add Template button.
You'll now be able to begin building your Document Template.
Document Template Title: Name your Document Template.
Prevent this Document from showing in the Urgent Notification Bar: By default, the Target will see the Urgent Notification Bar with a direct link to sign the Document. If this setting is enabled, the Document will not appear in the Urgent Notification Bar. NOTE: this setting will only appear if a Signature is required for the Document.
CLICK HERE to learn about the Urgent Notification Bar
Document Target. CRM Target will be pre-filled however you can change this to Staff/Team Target by selecting form the dropdown.
Enable Document for Digital Signature: Toggle this setting on to set the signatures that are required for this Document Template. If no signatures are required, keep this setting toggled off.
IMPORTANT: If this setting is toggled on a signature placeholder is required to save the Document Template.
Require Signature From Client: If this is toggled on the Contact that is assigned this Document will be required to sign.
Require Signature from your Organization: If this is toggled on a Staff member is required to sign the document. Select the Staff member from the dropdown.
CLICK HERE to learn about Digital Signing
Title: Name your Document Template. This is what you will select from the dropdown menu while creating a new Document. The Contact will not see this title.
The Body is where you will create the content of your Document. It uses the Content Block Editor with some additional specialized Placeholders while using a Text Block.
CLICK HERE to learn about the Content Block Editor
By default the Body contains basic content for a standard Document. You can edit this to suit your needs, or delete it entirely and build your own.
When you edit the default Text Block, you will see Dynamic Data Placeholders as buttons that you can replace. These Placeholders automatically generate the correct corresponding content depending on who is viewing the Document.
To access the full list of Placeholders, click the {x} icon in the editor toolbar.
CLICK HERE to learn more about Placeholders
When you want to insert a Placeholder, simply click the one you would like to use and it will be placed where your cursor is in the Document Body.
The Document-specific Placeholders are color-coded red. This includes Signers, special placeholders that generate an eSigning field, which requires action by the assigned user.
The Placeholders you can use to generate Signers for the Target's input are labeled as "documentTarget"; the Placeholders you can use to generate Signers for the Organization signnature input are labeled as "documentOrganization".
For example, if you would like to add a signature field for your CRM Target to sign, you would use the following Placeholder: "documentTargetSignature".
How do I assign Automations to my Document Template?
You can add Automations to your Document Template by clicking the Configure Automation button once you are finished setting up the Body.
CLICK HERE to learn about Automations. A modal will appear over your Document Template. You can stack as many Automations as needed.
You can also apply an Automation Template.
CLICK HERE to learn about Automation Templates
Each Automation will have its own configuration that you will need to set.
Once you save your set of Automations, you will see the chain displayed at the bottom of the editing page. You can click Configure Automations to add, remove or edit them.
I've made my Document Template! What happens next?
Now that you've built your Document Template, you can turn it into a full-fledged Document at any time by navigating to Office > Documents. You can assign it directly to a CRM Target or a Staff/Team Target, or you can apply it to an Invoice, Estimate, Proposal or Project to pull the relevant information from. The Placeholders you have placed within the body of the Template will conform to the correct information, and the Signers will be designated for the appropriate person(s) to sign.
CLICK HERE to learn how to generate a Document