AUTOMATIONS: Actions Breakdown

Understanding every Action

Actions are triggered automations you can set to occur throughout many areas of the Platform. Some Actions are only available for specific functionalities.

Each Action you configure will have different requirements. The Actions Pane for each section of the platform will tell you exactly what the trigger is for that set of Actions.

CLICK HERE to learn about Trigger/Action Automations

Send email to Assigned Contact(s)

This Action will send an email to the assigned user of what the Action is applied to.

Input a "From Name" and "Subject", and construct the "Body" of your email into a standard WYSIWYG editor.

Send email notification to Contact(s)

This Action will send an email to a Contact or Circle in the platform. You can select multiple Contacts and Circles from the respective dropdown menus.

Input a "From Name" and "Subject", and construct the "Body" of your email into a standard WYSIWYG editor.

IMPORTANT: Using this Action, you cannot select the assigned user of what the Action is being applied to. You will need to use the Send email to Assigned Contact(s) Action in this case.

Send email notification to Internal(s)

This Action will  send an email to a Staff Member or Team in the platform. You can select multiple Staff and Teams from the respective dropdown menus.

Input a "From Name" and "Subject", and construct the "Body" of your email into a standard WYSIWYG editor.

Send email notification

This Action will send an email to a user of your choice. It is exclusive to Forms and can be used to send an email to a Contact, Staff Member, or an email outside of the platform.

Input a "From Name" and "Subject", and construct the "Body" of your email into a standard WYSIWYG editor.

Convert to Client

This Action will convert a Prospect to a Client. If the Contact is already a Client, it will not trigger.

You can choose to send the Prospect a Notification to inform them that a change was made in their account.

CLICK HERE to learn about Contact Roles

Add to Email Marketing List(s) / Remove from Email Marketing List(s)

These Actions will either add or remove the user from a Marketing List, respectively. You can select multiple Marketing Lists from the dropdown menu.

CLICK HERE to learn about Marketing Lists

Add to Circle(s) / Remove from Circle(s) 

These Actions will either add or remove the user from a Circle, respectively. You can select multiple Circles from the dropdown menu.

CLICK HERE to learn about Circles

Trigger On-Demand FLOW 

This Action will assign an On-Demand FLOW to the user.

IMPORTANT: Only one FLOW can be assigned at a time. If the user is already assigned one, this Action will not trigger.

CLICK HERE to learn about FLOWs

Trigger Event Template(s) 

This Action will trigger an Event Template, which will generate an Event for the user. You can select multiple Event Templates from the dropdown menu.

CLICK HERE to learn about Event Templates

Trigger Invoice Profile

This Action will  trigger an Invoice Profile, which will generate an Invoice for the user. Only one Invoice Profile can be assigned at one time.

CLICK HERE to learn about Invoice Profiles

Trigger Project Profile

This Action will trigger a Project Profile, which will generate a Project for the user. Only one Project Profile can be assigned at one time.

CLICK HERE to learn about Project Profiles

Trigger Folder Profile

This Action will trigger a Folder Profile, which will generate a predefined folder structure for the user. Only one Folder Profile can be assigned at one time.

CLICK HERE to learn about Folder Profiles

Set Coordinator

This Action will set the Coordinator for the user. If the user already has a Coordinator, it will be replaced with the one set here.

CLICK HERE to learn about Coordinators

Generate Contract

This Action will trigger a Contract Template, which will generate a Contract for the user.

A "Title" is required for the Contract. You will then need to choose what the the data for any Placeholders used in the Contract Template will be pulled from:

Invoice: Since this Action is only available for use with an Invoice, Invoice Profile, or Estimate, the Invoice (or generated Invoice) is what the data will be pulled from.

Contact: The assigned user of what the Action is applied to.

Choose a Contract Template from the dropdown menu.

IMPORTANT: Be sure to choose a Contract Template with the correct Placeholders when choosing what to generate the Contract from.

CLICK HERE to learn about Contract Templates