Actions Breakdown

Understanding every Action

Actions are triggered automations you can set to occur throughout many areas of the Platform. Some Actions are only available for specific functionalities.

Each Action you configure will have different requirements. The Actions Pane for each section of the platform will tell you exactly what the trigger is for that set of Actions.

CLICK HERE to learn about Trigger/Action Automations


Send email to Assigned Contact(s)

This Action will send an email to the assigned user of what the Action is applied to.

Input a "From Name" and "Subject", and construct the "Body" of your email into a standard WYSIWYG editor.


Email External(s)

This Action will send an email to a Contact or Circle in the platform. You can select multiple Contacts and Circles from the respective dropdown menus.

Input a "From Name" and "Subject", and construct the "Body" of your email into a standard WYSIWYG editor.

IMPORTANT: Using this Action, you cannot select the assigned user of what the Action is being applied to. You will need to use the Send email to Assigned Contact(s) Action in this case.


Email Internal(s)

This Action will  send an email to a Staff Member or Team in the platform. You can select multiple Staff and Teams from the respective dropdown menus.

Input a "From Name" and "Subject", and construct the "Body" of your email into a standard WYSIWYG editor.


Send email notification

This Action will send an email to a user of your choice. It is exclusive to Forms and can be used to send an email to a Contact, Staff Member, or an email outside of the platform.

Input a "From Name" and "Subject", and construct the "Body" of your email into a standard WYSIWYG editor.

For Kickoff Forms, an extra option to send an email to the user filling out the form will be available under the To field. This can be used for any selected Role.


Convert to Client

This Action will convert a Prospect to a Client. If the Contact is already a Client, it will not trigger.

You can choose to send the Prospect a Notification to inform them that a change was made in their account.

CLICK HERE to learn about Contact Roles


Add to  Audience(s) / Remove from Audience(s)

These Actions will either add or remove the user from an Email Marketing Audience, respectively. You can select multiple Audiences from the dropdown menu.

CLICK HERE to learn about Email Marketing Audiences


Add to Circle(s) / Remove from Circle(s) 

These Actions will either add or remove the user from a Circle, respectively. You can select multiple Circles from the dropdown menu.

CLICK HERE to learn about Circles


Assign On-Demand FLOW 

This Action will assign an On-Demand FLOW to the user.

IMPORTANT: Only one FLOW can be assigned at a time. If the user is already assigned one, this Action will not trigger.

CLICK HERE to learn about FLOWs


Apply Event Generator(s) 

This Action will trigger an Event Generator, which will generate an Event for the user. You can select multiple Event Generators from the dropdown menu.

CLICK HERE to learn about Event Generators


Apply On-Demand Invoice Generator

This Action will  trigger an Invoice Generator, which will generate an Invoice for the user. Only one Invoice Generator can be assigned at one time.

CLICK HERE to learn about Invoice Generators


Apply Project Generator

This Action will trigger a Project Generator, which will generate a Project for the user. Only one Project Generator can be assigned at one time.

CLICK HERE to learn about Project Generators


Apply Folder Generator

This Action will trigger a Folder Generator, which will generate a predefined folder structure for the user. Only one Folder Generator can be assigned at one time.

CLICK HERE to learn about Folder Generators


Set Coordinator

This Action will set the Coordinator for the user. If the user already has a Coordinator, it will be replaced with the one set here.

CLICK HERE to learn about Coordinators


Generate Document

This Action will trigger a Document Template, which will generate a Document for the user.

A "Title" is required for the Document. You will then need to choose what the the data for any Placeholders used in the Document Template will be pulled from:

Invoice: Since this Action is only available for use with an Invoice, Invoice Generator, or Estimate, the Invoice (or generated Invoice) is what the data will be pulled from.

Contact: The assigned user of what the Action is applied to.

Choose a Document Template from the dropdown menu.

IMPORTANT: Be sure to choose a Document Template with the correct Placeholders when choosing what to generate the Document from.

CLICK HERE to learn about Document Templates


Convert to Invoice

This Action is exclusive to Proposals, and will convert the Proposal into an Invoice. It will automatically be assigned to the user.

Invoice Title: The name of the Invoice that will be created.

Relative Due Date: Set the number of days after the Invoice is created that payment will be due.

Available Gateway(s): A Gateway is required for your Client to pay online.

Send the Client an email notification: Send the Client an email notification once the Invoice is created.

Redirect the Client: Automatically redirect the Client to the Invoice once the Proposal is signed.

Use a third-party link to payment: You can set a custom third-party link for payment. Note: Payment will not be tracked and will need to be recorded manually.

CLICK HERE to learn about Proposals

CLICK HERE to learn about Invoices


Set Custom Field Value

This Action will change the value in the Custom Field for the Assigned Contact(s).

Choose a Custom Field from the dropdown menu, and input the new value in the populated field. You can choose multiple Custom Fields.

CLICK HERE to learn about Custom Fields

IMPORTANT: This Action cannot be used with the File Upload Custom Field.


Send Portal Access Invitation Email

This Action will send an email inviting the Contact to register into to the Portal. It is only applicable for Contacts in "Not Invited" status.

CLICK HERE to learn about adding new Contacts


Cancel Remaining Events

This Action will remove/cancel any remaining Events in a currently used Event Generator for the Assigned Contact(s).

Choose an Event Generator from the dropdown menu.

CLICK HERE to learn about Event Generator


Move Deal to Stage

This Action will move a Deal to a specified Stage.

Choose the Deal that you would like to move, and the Stage that you would like to move it into.

CLICK HERE to learn about Deals


Recurring Generator

This Action will assign a Dynamic Recurring Invoice Generator to the user.

CLICK HERE to learn about Recurring Generators


Accumulating Generator

This Action will assign a Dynamic Accumulating Invoice Generator to the user.

CLICK HERE to learn about Accumulating Generators


Grant LMS Product / Remove LMS Product

This Action will either add or remove ownership of an LMS Product from the Assigned User. You can select multiple LMS Products from the dropdown menu.

CLICK HERE to learn about LMS Products

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